“A planner is expensive.” “It can’t be that difficult.” “We can do it all in-house, no problem!” You’ve most likely had these or similar thoughts when attempting to produce an event. Having been there myself, I quickly learned the unique value a professional event planner brings to the table. If you want to pull off a great event without a hitch, working with a planner can be a lifesaver for several reasons.
Saves Time
Unclear of what tasks are involved? Not sure where to start? Have a limited timeframe? Rather than spending countless hours spinning wheels trying to figure it out on your own, why not let an experienced planner take the reins? Time management is the name of the game. A planner keeps organization at the forefront, creating strict timelines and intricate work plans to ensure tasks are executed accordingly. With so many other things on your plate, a professional unburdens any extra time it would take to make it come together smoothly and successfully.
Reduces Costs
It might seem counterintuitive, but hiring a planner saves money in the long run. She can help outline your budget, highlight leeway points, and determine realistic expectations. Through established vendor connections and seasoned contract negotiation, a professional can offer the best possible pricing options to reduce expenses and increase opportunities to save in other areas.
Provides Insider Expertise
No one wants to start from scratch. By using an outside planner, you are tapping into a fountain of knowledge and expertise, not to mention access to a network of extensive contacts on standby. A planner knows about techniques to engage your audience, effective marketing and promotional tactics, creative solutions and industry best practices, evaluation analysis tools, and many more insider secrets to make your event shine.
Takes Care of the Details
The devil truly is in the details. With so many different elements to account for, it can be easy for things to get lost in the mix. Managing the details are a planner’s bread and butter. From logistics coordination down to volunteer management, each component is thoughtfully considered to guarantee your event operates flawlessly.
Offloads Stress
It’s easy to become overwhelmed quickly. Relying on a planner removes the heavy lifting, freeing up your resources and reducing anxiety about how to accomplish it all. A professional has the right skills and experience to make your vision a reality, allowing you to relax and reap the benefits.
